A brand in Los Angeles sent a mood board and asked for a price and got six quotes that differed by 300% because nobody had specified stone size, setting type or plating thickness. The order was not lost on price. It was lost on a specification nobody wrote down. This piece looks at industry insights from the buyer's side of the table: what the promise means at the bench, what it costs to get it wrong, and how to write a brief a factory can be held to.
What an OEM Brief Has to Contain Before a Factory Can Quote It
A custom programme fails at the brief, not at the bench. If the brief does not state the metal, the stone grade, the setting type, the finish thickness and the tolerance, the factory will fill the gaps with whatever is cheapest that day.
We quote only from a brief that has those five fields filled, and we send back a drawing with the tolerances written on it before anyone touches wax.
What the Industry Standard Delivers, and Where It Breaks
The default offer in this category is a stock photo, a unit price and a thirty-day promise. That works for one order and stops working on the second, because a stock photo cannot specify necklace.
| Comparison | Common practice | What we hold | Why it matters |
|---|---|---|---|
| Brief field | Vague version | What we require | |
| Metal | silver | 925 with rhodium 0.05-0.10 micron | |
| Stone | moissanite 6.5mm | VVS, D-F, calibrated 6.5 +/-0.1mm | |
| Setting | prong | 4-prong basket, 1.2mm prong wire | |
| Tolerance | none stated | +/-0.15mm on diameter, +/-0.02g on weight |
How We Run a Custom Programme From Sketch to Repeat Order
Hue and tone match across the three pieces is the number we publish per lot. It is the one a buyer can check with a caliper and a loupe in ten minutes, and the one that decides whether a reorder is a formality or a negotiation.
- Lot and rack reference on every carton
- Necklace declared on the invoice, not assumed
- One plated sample approved per rack before the run
- Stone parcel photographed and hue band stated in writing
Sampling Plan and the AQL We Work To
We inspect at AQL 2.5 on the final line and 3 to 5 per cent on setting, sampled per carton rather than per lot. Per-carton sampling is stricter because a defect that clusters in one carton is a process problem, not a random one.
Anything above the AQL is held and reworked before packing. We do not sort after arrival, because sorting after arrival is a cost the buyer pays and a defect the buyer discovers in front of a customer.
What the Buyer Can Verify in Ten Minutes
At the receiving table: count per SKU against the packing list, weigh three pieces, measure the matching set, check one stone at 10x for seat and tilt, and confirm the plating colour against an approved sample.
Five checks, ten minutes. They catch the defects that are visible on day one and free the buyer to argue about the ones that are not, with evidence rather than impression.
Specification, Field by Field
Read the specification as a checklist: necklace, earrings and bracelet matched in stone size, hue and metal finish within one production lot. Each comma is a decision someone made, and each decision has a cheaper alternative that a factory can substitute without telling you.
The substitution is usually invisible on delivery. It shows up as a hue shift in month three, a prong that will not hold after a resize, or a plating that reads slightly warm under store lighting.
How Hue Is Measured
We measure hue and tone match across the three pieces on every lot and record the number against the rack. It is the one figure a buyer can independently verify with a caliper, a loupe and ten minutes at the receiving table.
If the number is inside the band, the lot ships. If it is outside, it goes back to the bench rather than into a carton with a note that says the buyer should expect variation.
What One Returned Matching set Actually Costs
A returned matching set costs the unit price twice: once in goods, once in handling, plus the freight both ways and the customer's lost confidence. On a matching set the handling is usually larger than the margin.
That is the arithmetic behind every decision on this page. A cent saved on plating is not a saving if it produces a return rate two points higher.
Sampling Plan and the AQL We Work To
We inspect at AQL 2.5 on the final line and 3 to 5 per cent on setting, sampled per carton rather than per lot. Per-carton sampling is stricter because a defect that clusters in one carton is a process problem, not a random one.
Anything above the AQL is held and reworked before packing. We do not sort after arrival, because sorting after arrival is a cost the buyer pays and a defect the buyer discovers in front of a customer.
Where the Margin Leaks After the Order Lands
The unit price is the visible cost. The invisible ones are returns, size exchanges, replating, markdowns and the labour of photographing a piece that arrived with the wrong tone.
On a typical wholesale programme those five add between eight and fourteen per cent to the real cost of goods. Fixing plating thickness and stone hue band removes most of it before the first season ends.
The Difference Between Capacity and Availability
Capacity is how much a line can make in a month. Availability is how much of that is free in the week you need it. Factories quote the first and deliver the second.
We quote capacity per line and then reserve a slot against your deposit, so the date you are given is a booked date rather than an average.
How We Test Before the Carton Closes
Testing happens at four points and none of them is the packing table. The casting tree is checked for porosity and short fill, the setting bench for seat and tilt, the plating rack for thickness on a cross-section, and the final line for weight and dimension.
A final inspection alone catches perhaps a third of what goes wrong, because the other two thirds were decided upstream. That is why the record has four columns and not one.
Where the Margin Leaks After the Order Lands
The unit price is the visible cost. The invisible ones are returns, size exchanges, replating, markdowns and the labour of photographing a piece that arrived with the wrong tone.
On a typical wholesale programme those five add between eight and fourteen per cent to the real cost of goods. Fixing plating thickness and stone hue band removes most of it before the first season ends.
What It Costs and How Long It Takes
Fifty pieces per design is the working minimum on industry insights. A sample runs three to five days, bulk fifteen to twenty days under 500 pieces, and a custom mould twenty-five to thirty days from drawing approval. Payment is 30% deposit with the balance against the bill of lading copy.
If the order is below fifty, the setup cost per piece roughly doubles because the casting tree and the plating rack are fixed costs. That is arithmetic, not a policy to negotiate around.
| Item | Value | Note |
|---|---|---|
| MOQ | 50 pcs / design | sizes and colours can be split |
| Sample | 3-5 days | one piece, approved before the run |
| Bulk lead time | 15-20 days | under 500 pieces |
| Custom lead time | 25-30 days | from drawing approval |
| Payment | 30% / 70% | balance against B/L copy |
| Port | Guangzhou / Shenzhen | export from Wuzhou |
Frequently Asked Questions
What do you need to quote a custom matching set?
A sketch or reference photo, the metal and finish, the stone size and grade, the setting type, the target quantity and the tolerance you will accept. With those we return a drawing and a price in three days.
Do you charge for CAD?
No for the first revision on a programme of fifty pieces or more. A second structural revision carries a small drawing fee, which is credited against the first production order.
Who owns the mould?
You do, once the tooling is paid. We keep it at the factory for your reorders and will ship it to another supplier on written request.
Can you match an existing piece?
Usually, if you send the physical sample rather than a photo. We measure the stone, the shank width and the plating thickness and quote to those numbers.
Can you produce a second lot identical to the first?
Yes, if we hold the four inputs: alloy batch, stone parcel, plating tank and setting team. The reorder sheet records all four, so the check happens against a document rather than against a memory.
What happens if the lot arrives outside the agreed tolerance?
Photograph the piece with a scale and reference the lot line. Above the agreed AQL we replace and cover freight; inside it we replace the affected units inside ten days.
About the Manufacturer
HOLYCOME by Wuzhou HengliLai Jewelry Co., Ltd. runs casting, setting, polishing and plating on one site in Wuzhou, Guangxi, the artificial gemstone cluster that supplies most of the trade. Monthly capacity is roughly 60,000 pieces across silver and gold lines. Buyers can reach the trade desk at service@holycome.com or on WhatsApp at +86 18078079070, and a factory visit can be arranged with two weeks' notice.
Next Step
If you are pricing industry insights for a season, send the quantity per design, the stone grade you need and the date you need it on the shelf. We will return a drawing, a landed cost and a production date within three days, and a physical sample before you commit to a run. Samples are charged at cost and credited against the first order.
Related reading: Bulk Diamond Necklace Production Supplier - HOLYCOME, Diamond Necklace Manufacturer Wholesale Guide - HOLYCOME, Wholesale Diamond Earring Factory Direct - HOLYCOME
